LearnBook is now availalbe on Moodle 3.9 which brings a number of new and exciting features to the platform.

We will be upgrading our retail clients currently using Moodle Version 3.7 to 3.9 overnight on the evening of the 4th Feb 2021.

Our enterprise clients will be upgraded by arrangement

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VetTrak Result Sync

  • Updated

The VetTrak Result Sync feature is included in Learnbook and allows you to automatically push completion records from any Course or Activity in the LMS to a specified VetTrak Unit or Task.

This integration requires you to setup links between the LMS and VetTrak to map out the items you wish to synchronise between each system.

Only VetTrak enabled users will have their results synchronised.

Prerequisites

You will need to have already setup your VetTrak integration as per:
How to configure the eCreators VetTrak Plugin

Sync Management

Navigate to the VetTrak Result Sync page using the menu on the left

This is also accessible through the Site Administration menu

Site Administration > Plugins > Enrolments > VetTrak Enrolment > VetTrak Result Sync

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You can manage all Sync entries from this page and add new ones.

Adding a New Sync

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Name: A Label for your sync entry

Moodle Type : Course Completion or Activity (module) Completion, this determines if you wish to trigger a sync event when the entire course is complete or a specific activity

(You can check the course id number by navigating to a course and checking the URL)

Course ID example: 5

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Activity (module) ID example: 22

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Moodle ID: This is the ID number for the selected Course or Activity (module).
You can get the  id number by navigating to an activitry or course and checking the URL, the id number will be at the end

VetTrak Item Type: This is the sync target on VetTrak, you need to first choose between a Unit or a Task

VetTrak Unit Code: This is the 'Code' from VetTrak for the Unit. This is always required.

VetTrak Task Code: This is the 'Code' for the VetTrak task and is only required if you wish to sync to a VetTrak Task.

VetTrak Competency Label: This is the status you wish to set in VetTrak for the select Unit or Task that signifies completion, usually this is known as "Competent" for VetTrak Units or "Complete" for VetTrak Tasks. You will need to confirm this matches exactly what you have specified in VetTrak.

Sync Mode: This will determine the sync mode:

  • Normal mode: The sync event will send a Course start date (only when available) and either Activity or Course completion date along with the "Compentency Label" status set earlier to VetTrak.
  • Commencement Only: This will send the Moodle Course or Activity completion date as the VetTrak start date, the VetTrak Item will be set to an 'In Progress' status that you must specify below. A second Sync entry should be made with 'Completion Only' mode to complement this.
  • Completion Only: This will only send the Moodle Course or Activity Completion date and Competency Status and should only be used to complement a 'Commencement Only' Sync entry.

VetTrak In Progress Label: This is only used with 'Commencement Only' mode. You will need to enter the exact status you use to signify that a Task or Unit is commenced or in progress, It is usually  "Commenced".

 

The VetTrak Results Sync occures once every half hour.

 

 

 

 

 

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